Zoom QR code

When to use one

• Conference screens and breakout-room signage
• Training rooms and hybrid classroom handouts
• Client support desks, consultation rooms, and office hours
• Printed invitations for webinars or virtual workshops

What should the QR code open?

In many cases the destination should be the Zoom meeting or webinar link itself. If passcodes, time windows, or pre-read instructions matter, a landing page is often a better destination because it gives you space to explain what users should expect before they join.

Best practices

1. Label the code with the session name and start time.
2. Show whether the scan opens the app, a browser page, or a registration screen.
3. Include a backup short link for laptop users.
4. Test with both logged-in and logged-out Zoom users.
5. Avoid placing the code too close to the projector edge or glare.

Common issues

• Meeting links expire or are replaced after materials are printed
• Users reach a sign-in wall without enough context
• The QR code is displayed too small on a presentation slide
• The room lighting makes screen-scanning harder than expected

Create a Zoom access QR code